Service Coordination

The need for on going service coordination is recognized as being a very important component for successful transition. As a result, the Timmins Transition Committee partners have voiced together the need for the assignment of a Service Coordinator for a child diagnosed with blind/ low vision. Although different service coordinators may be assigned over the years, the Timmins Transition Committee partners recognize that service coordination is an on-going need.

Service Coordination could include:

  • Identification and coordination of services in a timely and organized manner
  • Clarification of information and processes
  • Sharing of new information
  • Advocacy
  • Ongoing support
  • Other needed support during critical transition periods
  • Jointly develop a care plan with current service providers, family and child
  • Organizing of case conferences when needed
  • Communicate with other service providers to make sure the child and family receive the support / services needed

0 – School Entry

Community Service Coordination may initially be provided through Wordplay Northeast Blind Low Vision Early Intervention Program and/or Canadian National Institute for the Blind and parent.

For children aged 0-6 years with vision loss in partnership with parent. If a child has no other type of diagnosis or disability, then Wordplay Northeast Blind Low Vision Early Intervention Program and/or CNIB will take the lead in coordination of services for the family and child.

The Timmins Transition Committee partners recognize the importance of all services / resources working together to best meet the needs of the child.

Parents are encouraged to begin to seek assistance should they have any concerns regarding their child’s development. The initial service provider can determine with the child or family which community resources would be available and appropriate and then facilitate the referrals to the appropriate agencies. This person will also initiate a case conference with service providers to discuss the needs of the child and family and develop an initial plan of action. Case conferences should continue to occur in order to update the service plan and plan for school entry.

The service coordinator can assist with ensuring that all assessments required to support the child is referred, taking into consideration wait lists. The Service Coordinator can also support that all assessments are available in January, of the year the child is to begin school in September to ensure child will be properly supported.

Some services tend to end by ages 5-6 years and others begin. At the time of the meeting, a group decision can be made to determine the ongoing assignment of the Service Coordinator role, which parents/caregivers may assume if desired. Throughout this process, the Timmins Transition Committee partners’ message continues to be that the coordination of services to best meet the needs of the child and effective collaboration of teamwork to successfully navigate the obstacles that children with special needs and their families will face as issues arise.

The Timmins Transition Committee partners recognize the importance of all services/resources working together to best meet the needs of the child.

Parents are encouraged to begin to seek assistance should they have any concerns regarding their child’s development. The initial service provider can determine with the child or family which community resources would be available and appropriate and then facilitate the referrals to the appropriate agencies. This person will also initiate a case conference with service providers to discuss the needs of the child and family and develop an initial plan of action. Case conferences should continue to occur in order to update the service plan and plan for school entry. The service coordinator can assist with ensuring that all assessments required to support the child is referred, taking into consideration wait lists. The Service Coordinator can also support that all assessments are available in January 1 of the year the child is to begin school in September to ensure child will be properly supported.

Some services tend to end by ages 5 – 6 years and others begin. At the time of the meeting, a group decision can be made to determine the ongoing assignment of the Service Coordinator role, which parents/caregivers may assume if desired. Throughout this process, the Timmins Transition Committee partners message continues to be the need for coordination of services to best meet the needs of the child and effective collaboration of teamwork to successfully navigate the obstacles that children with special needs and their families will face as issues arise.

Junior Kindergarten – High School

Age 6

Transition to appropriate Case Coordinator through Wordplay – parental involvement always part of service coordination with the Early Childhood Vision Consultant from Wordplay and/or CNIB. If a child remains involved with the Northeast Blind Low Vision Early Intervention Program until the age of 6, then a CNIB Service Provider will be assigned to take on the Case Coordinator role. A CNIB Service Provider may also be assigned to a child before the age of 6 if the child is discharged from the Wordplay Blind Low Vision Early Intervention Program earlier but may still require some support for their vision needs.

Service Coordination continues to be necessary during this age range. Case conferences should focus on:

  • Service agency transition according to mandate
  • Facilitation of appropriate referrals to meet ongoing and new needs as they develop
  • Advocacy for needs that may not be met by any service
  • On-going support

Age 10

Service Coordinator discussed services available to family once again to ensure they are well supported including discussing future issues coming up for planning purposes in making child’s transition to high school seamless.

Service Coordination continues to be necessary during this age range. Case conferences should focus on:

  • Advocacy for needs that may not be met by any service
  • On-going support
  • Service agency transition according to mandate
  • Facilitation of appropriate referrals to meet ongoing and new needs as they develop
  • Transition to high school plan

High School – Adulthood

Most children’s services continue to provide support up to the age of 18, or to the age of 21 if the child remains in school. The specific needs of the youth/young adult during this transition period will dictate the need for service coordination and case conferences. The Timmins Transition Committee agencies agree for the purpose of transitioning that service providers from both children’s and adult agencies could be invited to the case conference to ensure the continuum of services during this transition process time. Assignment of a new service coordinator may be decided, with the person and/or family being able to assume this role if desired.

Age 14

Service Coordinator discusses with family on issues, services, needs that should occur, i.e. assessments for effective transition to take place, placing them on wait lists etc for proper planning.

Age 17 ½

Meeting with potential Adult Service Coordinator to conference with youth needs for future planning and educate youth on how to access services for his future needs.

Age 19

CNIB continues to be the support for client for his/her lifetime as it relates to his/her vision needs.

Relocation to Timmins

For families who are relocating to Timmins, it is hoped that they have advised their current service providers of their move in order to ensure that proper referrals have been made to the new location. This provides the new community an opportunity to plan for resources to meet the needs of the child and family. The initial Timmins agency involved with the family will ensure that the appropriate referrals were made. They will also facilitate an initial community case conference to support this endeavor.